Policies

ANTI-DISCRIMINATION POLICY

Effective 10/1/2022

 

Objective

Coppell Community Theatre [dba Theatre Coppell] strives to create and maintain a work environment in which people are treated with dignity, decency, and respect. The environment of Theatre Coppell should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation. Theatre Coppell will not tolerate unlawful discrimination or harassment of any kind. Through enforcement of this policy and by education of volunteers and paid workers, Theatre Coppell will seek to prevent, correct, and discipline behavior that violates this policy.

All volunteers and paid workers, regardless of their positions, are covered by and are expected to comply with this policy and to take appropriate measures to ensure that prohibited conduct does not occur. Appropriate disciplinary action will be taken against any volunteer or paid worker who violates this policy. Based on the seriousness of the offense, disciplinary action may include verbal or written reprimand, suspension, or termination of contract.

Volunteers, paid workers, Directors, or staff who knowingly allow or tolerate discrimination, harassment or retaliation, including the failure to immediately report such misconduct to Theatre Coppell’s Board of Directors, are in violation of this policy and subject to discipline.

 

Prohibited Conduct Under This Policy

Theatre Coppell, in compliance with all applicable federal, state and local anti-discrimination and harassment laws and regulations, enforces this policy in accordance with the following definitions and guidelines:

Discrimination

It is a violation of Theatre Coppell's policy to discriminate in the provision of volunteer and/or paid opportunities, benefits or privileges; to create discriminatory work conditions; or to use discriminatory evaluative standards in assignments (apart from specific role casting)  if the basis of that discriminatory treatment is, in whole or in part, the person's race, color, national origin, age, religion, disability status, sex, sexual orientation, gender identity or expression, genetic information or marital status. We do allow casting assignments to be based on what is right for the role and keeping with the integrity of the show as it was intended by the author and this is up to the discretion of the Artistic Director, Board of Directors and/or Director.

Discrimination of this kind may also be strictly prohibited by a variety of federal, state and local laws, including Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act of 1967 and the Americans with Disabilities Act of 1990. This policy is intended to comply with the prohibitions stated in these anti-discrimination laws.

Discrimination in violation of this policy will be subject to disciplinary measures up to and including termination of contract and reversal of stipend payment.

Harassment

Theatre Coppell prohibits harassment of any kind, including sexual harassment, and will take appropriate and immediate action in response to complaints or knowledge of violations of this policy. For purposes of this policy, harassment is any verbal or physical conduct designed to threaten, intimidate or coerce a volunteer, paid worker, or any person working for or on behalf of Theatre Coppell.

The following examples of harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:

  • Verbal harassment includes comments that are offensive or unwelcome regarding a person's national origin, race, color, religion, age, sex, sexual orientation, pregnancy, appearance, disability, gender identity or expression, marital status or other protected status, including epithets, slurs and negative stereotyping.

  • Nonverbal harassment includes distribution, display or discussion of any written or graphic material that ridicules, denigrates, insults, belittles or shows hostility, aversion or disrespect toward an individual or group because of national origin, race, color, religion, age, gender, sexual orientation, pregnancy, appearance, disability, sexual identity, marital status or other protected status.

 

Sexual harassment

Sexual harassment is a form of unlawful employment discrimination under Title VII of the Civil Rights Act of 1964 and is prohibited under Theatre Coppell's anti-harassment policy. According to the Equal Employment Opportunity Commission (EEOC), sexual harassment is defined as "unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature ... when ... submission to or rejection of such conduct is used as the basis for employment decisions ... or such conduct has the purpose or effect of ... creating an intimidating, hostile or offensive working environment."

Sexual harassment occurs when unsolicited and unwelcome sexual advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature:

  • Is made explicitly or implicitly a term or condition of participation.

  • Unreasonably interferes with a volunteer’s or paid worker's work performance or creates an intimidating, hostile or otherwise offensive environment.

 

Sexual harassment may take different forms. The following examples of sexual harassment are intended to be guidelines and are not exclusive when determining whether there has been a violation of this policy:

  • Verbal sexual harassment includes innuendoes, suggestive comments, jokes of a sexual nature, sexual propositions, lewd remarks and threats; requests for any type of sexual favor (this includes repeated, unwelcome requests for dates); and verbal abuse or "kidding" that is oriented toward a prohibited form of harassment, including that which is sexual in nature and unwelcome.

  • Nonverbal sexual harassment includes the distribution, display or discussion of any written or graphic material, including calendars, posters and cartoons that are sexually suggestive or show hostility toward an individual or group because of sex; suggestive or insulting sounds; leering; staring; whistling; obscene gestures; content in letters, notes, facsimiles, e-mails, photos, text messages, tweets and Internet postings; or other forms of communication that are sexual in nature and offensive.

  • Physical sexual harassment includes unwelcome, unwanted physical contact, including touching, tickling, pinching, patting, brushing up against, hugging, cornering, kissing, fondling, and forced sexual intercourse or assault.

 

Courteous, mutually respectful, pleasant, noncoercive interactions between volunteers or paid workers that are acceptable to and welcomed by both parties are not considered to be harassment, including sexual harassment.

Retaliation

No hardship, loss, benefit or penalty may be imposed on a volunteer or paid worker in response to:

  • Filing or responding to a bona fide complaint of discrimination or harassment.

  • Appearing as a witness in the investigation of a complaint.

  • Serving as an investigator of a complaint.

 

Lodging a bona fide complaint will in no way be used against the volunteer or paid worker or have an adverse impact on the individual's involvement with Theatre Coppell. However, filing groundless or malicious complaints is an abuse of this policy and will be treated as a violation.

 

Any person who is found to have violated this aspect of the policy will be subject to discipline up to and including termination of contract.

Confidentiality

All complaints and investigations are treated confidentially to the extent possible, and information is disclosed strictly on a need-to-know basis. The identity of the complainant is usually revealed to the parties involved during the investigation, and the show’s Production Assistant and/or Theatre Coppell’s Board of Directors will take adequate steps to ensure that the complainant is protected from retaliation during and after the investigation. All information pertaining to a complaint or investigation under this policy will be maintained in secure files by the Board of Directors.

Complaint Procedure

Theatre Coppell has established the following procedure for lodging a complaint of harassment, discrimination or retaliation. The company will treat all aspects of the procedure confidentially to the extent reasonably possible.

1. Complaints should be submitted as soon as possible after an incident has occurred, preferably in writing. In the event a volunteer or paid worker refuses to provide information in writing, the Production Assistant and/or Board of Directors will dictate the verbal complaint.

 

2. Upon receiving a complaint or being advised by a supervisor or manager that violation of this policy may be occurring, the Production Assistant and/or Board of Directors will notify the Board of Directors and review the complaint with Theatre Coppell’s legal counsel.

 

3. The Board of Directors will initiate an investigation to determine whether there is a reasonable basis for believing that the alleged violation of this policy occurred.

 

4. If necessary, the complainant and the respondent will be separated during the course of the investigation, either with change of rehearsal or job replacement.

 

5. During the investigation, the Board of Directors, together with legal counsel or other management employees, will interview the complainant, the respondent and any witnesses to determine whether the alleged conduct occurred.

 

6. Upon conclusion of an investigation, the Board of Directors or other person conducting the investigation will submit a written report of his or her findings to the Director, Production Assistant and Coppell Arts Center. If it is determined that a violation of this policy has occurred, the Board of Directors will recommend appropriate disciplinary action. The appropriate action will depend on the following factors:

a) the severity, frequency and pervasiveness of the conduct;

b) prior complaints made by the complainant;

c) prior complaints made against the respondent; and

d) the quality of the evidence (e.g., firsthand knowledge, credible corroboration).

 

If the investigation is inconclusive or if it is determined that there has been no violation of policy but potentially problematic conduct may have occurred, the Board of Directors may recommend appropriate preventive action.

 

7. The show’s Production Assistant and/or Director will review the investigative report and any statements submitted by the complainant or respondent, discuss results of the investigation with the Board of Directors and other management staff as appropriate, and decide what action, if any, will be taken.

 

8. Once a final decision is made by senior management, the Board of Directors will meet with the complainant and the respondent separately and notify them of the findings of the investigation. If disciplinary action is to be taken, the respondent will be informed of the nature of the discipline and how it will be executed.

Alternative Legal Remedies

Nothing in this policy may prevent the complainant or the respondent from pursuing formal legal remedies or resolution through local, state or federal agencies or the courts.

ALCOHOL & DRUG POLICY

Effective 10/1/2022

 

  • Alcohol and drug misuse poses a threat to the health and safety of Theatre Coppell volunteers and paid workers and to the security of the company's equipment and facilities. For these reasons, Theatre Coppell is committed to the elimination of drug and alcohol use and misuse in the Coppell Arts Center and its property.

  • All volunteers & paid workers should report to work fit for duty and free of any adverse effects of illegal drugs or alcohol.

  • This policy does not prohibit volunteers & paid workers from the lawful use and possession of prescribed medications. Volunteers & paid workers must, however, consult with their doctors about the medications' effect on their fitness for duty and ability to work safely, and they must promptly disclose any work restrictions to the Director, Musical Director and/or Production Assistant.

  

Rules of Participation

  • Whenever volunteers & paid workers are working for Theatre Coppell or within the Coppell Arts Center, are operating any Theatre Coppell or Coppell Arts Center equipment, and/or are conducting theatre-related work offsite, they are prohibited from:

    • Using, possessing, buying, selling, manufacturing or dispensing an illegal drug (to include possession of drug paraphernalia).

    • Being under the influence of alcohol or an illegal drug as defined in this policy.

    • Possessing or consuming alcohol.

  • The presence of any detectable amount of any illegal drug, illegal controlled substance or alcohol in a volunteer’s or paid worker’s body system while performing any theatre business is prohibited.

  • Theatre Coppell will also not allow volunteers or paid workers to perform their duties while taking prescribed drugs that are adversely affecting their ability to perform their job duties safely and effectively. Volunteers or paid workers taking a prescribed medication must carry it in a container labeled by a licensed pharmacist or be prepared to produce the container if asked.

  • Any illegal drugs or drug paraphernalia will be turned over to an appropriate law enforcement agency and may result in criminal prosecution.

  • Failure to comply with this policy will result in disciplinary action, up to and including termination of contract.

  • While this policy cannot be enforced at offsite activities, including but not limited to meals, cast parties, entertainment events, and theatre-related functions, Theatre Coppell insists that our paid workers and volunteers act professionally while representing Theatre Coppell both onsite and offsite.